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Risk assessment

To be reviewed regularly to reduce the risk

 at the workplace for staff and clients



Covid risk assessment

Pebble Beach Holistics

Thursday 2nd July 2020

Assessment carried out by Natalie Feldwicke

Risk factors

Unwell staff- if staff display symptoms or any of their household, to inform Pebble Beach Holistics, to isolate immediately, to get tested immediately and provide results.

Unwell clients- all clients are sent a covid screening form and processes before their appointment

Spread of virus through hands- we will ask all clients to wash their hands on arrival, we will provide hand sanitiser, provide water and soap, we will provide posters on how to wash hands properly

we will ask staff to wash their hands on arrival and frequently

we will clean the following after each use- door handles, card machine, reception area, light switches, products that have been touched, reception area, cubby, uv machines, nail polishes, phone

We will Ask clients not to use personal phone if possible if they do to use the anti bac wipes provided

We ask clients not to use the toilet facilities if possible

We will have 30 minutes in between appointments to clean commonly used areas

A further risk is getting or spreading coronavirus in common use high traffic areas such as canteens, corridors, rest rooms, toilet facilities, entry/exit points to facilities, lifts, changing rooms and other communal areas-

- we will only have one person allowed at the reception desk at one time we will try to call ahead to take payment to avoid traffic in reception. We are sending our consultation forms in advance. We are also requesting our clients to attend their appointments at their allocated times

will have lunch at different times, stagger appointment times, be appointment only and no walk ins, ensure 2 m distancing between staff . have signs at the door regarding distancing . WIll not share a kettle but ask to bring own flask in of tea or coffee and request lunches be off property. try to ventilate the property by opening the two back doors . We have installed 3 installation hatches in the three rooms used

Limit to two people per room either client and therapist.

therapist and therapist. be appointment only. perspex screen on manicure desk, perspex screen on reception desk

will provide sealable boxes for personal belongings

provide washing facilities and hand sanitiser

provide cleaning routine of communal areas

A further risk is getting or spreading coronavirus by not cleaning surfaces, equipment and workstations

Areas frequently touched will need cleaning, cubby, dorr handles, products used, nail light, lamps, nail desks, pedicure station, reception, taps, and toilet, we wash towels after each use and they will be tied in a bag to launder at 60 degrees

Further to this we will

allocate products to each therapist and tools, provide contactless payment

We have cleaning products available, bleach, antibacterial wipes, hand gel, soap, antibacterial spray, kitchen cleaner, washing up liquid, toilet cleaner

Spread from client to therapist

We will no longer be offering facial treatments until further notice as legally required by the government

We will be wearing surgical masks and a visor, aprons and gloves for all treatments

We will be adapting the following treatments

Massage- face down as long as possible, open doors or schedule no one else in the salon to keep ventilated as much as possible . Request clients shower before coming to appointment.

To massage their arms while laying face down and to reduce the length of time of the massage from 1 hour to 50, minutes. 90 minute massage had been reduced to 80 minutes. We ask clients to wear a face covering if possible. We are inserting pillow cases into the face hole to limit contact and to catch droplets.

If a client displays symptoms we are to stop treatment immediately

High risk areas that have been touched are products (oil) the massage table, face hole and a these are to be cleaned thoroughly after each appointment. A visor and mask is to be worn by therapist for this treatment.

Risk assessment for manicures

The spread through touch. We will wear gloves, mask and visor and have a protective perspex screen between us. High risk touched items include UV lamp, products used and utensils. These will be sanitised and sterilised after each use

Pedicures - we ask if clients can wear a face covering. Risks are same as manicure above. Pedicure bowl and pedicure station will need cleaning after each client. All PPE to be wirm

Waxing - no double dipping of spatulas, clean wax machine after each use. Clean couch after each use , dispose of utensils after each use directly into a lidded bin.all PPE to be worn

Reflexology - risk assessment same as massage to take place with door open if possible and limit talking. All PPE to be worn

All treatments above can be carried out as safely as possible if all government guidelines are followed and guidance above

Mental health and wellbeing affected through isolation or anxiety about coronavirus Follow our guidance on stress and mental health - Have regular keep in touch meetings/calls with people working at home to talk about any work issues - Talk openly with workers about the possibility that they may be affected and tell them what to do to raise concerns or who to go to so they can talk things through - Involve workers in completing risk assessments so they can help identify potential problems and identify solutions - Keep workers updated on what is happening so they feel involved and reassured - Discuss the issue of fatigue with employees and make sure they take regular breaks, are encouraged to take leave, set working hours to ensure they aren’t working long hours

Not being able to social distance-wear masks and visors where possible

Provide information, instruction and training to people to understand what they need to do - Provide signage and ways to communicate to non-employees what they need to do to maintain social distancing

Poor workplace ventilation leading to risks of coronavirus spreading-

keep back doors open as much as possible - have installed three new ventilation windows in each treatment room.

What to do if we cannot get PPE - have a daily review of PPE

if we need PPE put in immediate request to order more

we have reusable visors and face coverings

as well masks . They are do be washed or cleaned after each use

To be named and stored in own box

We have gloves and reusable washable aprons

PPE is required for all treatments visors and masks to be worn for when client arrives at the treatment

change into work clothes at start of shift and take work clothes home in a pillow case to wash

BETA This is a new way of showing guidance - your feedback will help us improve it.

Fit testing face masks to avoid transmission during the coronavirus outbreak

Respiratory protective equipment

Tight-fitting respirators (such as disposable FFP3 masks and reusable half masks) rely on having a good seal with the wearer’s face. A face fit test should be carried out to ensure the respiratory protective equipment (RPE) can protect the wearer.

To ensure you put on tight-fitting RPE correctly, use a mirror or ask a colleague. Fit-testers should follow government advice on social distancing, as they can make observations from this distance and deliver any instructions verbally.

The user should then carry out a pre-use seal check or fit check. The following poster and video give guidance on how to put on disposable respirators and how to do a pre-use seal check or fit check.

Reusing disposable respirators (for example FFP2 or FFP3)

In extreme circumstances, when supplies of disposable respirators are not available, respirators can be reused over the course of a working day or shift, as long as they remain adequate and suitable. This means the respirator must be able to maintain a face-seal and must not be torn or damaged, not wet or heavily contaminated with the hazardous substance, and is not hard to breathe through:

The worker should also check there is no damage or defect that would stop the respirator protecting them by carrying out a ‘fit check’ every time the respirator is worn (make sure there are no air leaks around the seal)

Do not use the filter or mask if it is damaged or contaminated

Store the respirator in a clean, dry place away from airborne hazardous substances when it is not in use

Respirators must only be reused by the same worker

Workers should be able to put the respirator on and off without being contaminated, washing their hands before and after doing it

Dispose of the respirator safely at the end of the shift or sooner if it becomes soiled, wet or damaged

Other risks assessed

Handling of money- request contactless card payments, tips to go in jars

To stop the general spread

Wash hands regularly on entering shop and leaving shop

Change into work clothes at work and change into new clothes when leaving

Advise staff not to take public transport

To advise staff to act responsibly and direct clients kindly and accordingly to government guidelines

Wear specific work shoes and leave them at work

Have hair tied back in a bun.

Not to touch face.

Waste to be taken outside immediately double bagged with gloves to bins provided.

If unwell with covid symptoms to isolate and not come in , get tested immediately , disciplinary action to be taken if not followed.

We agree to participate with NHS track and trace

Deliveries to be accepted on alternative property directly into a storage facility to process

If you have any suggestions on how to further reduce the risk please fell free to write to [email protected] and we will contact you as soon as possible

This risk assessment will be provided to all staff , we will do regular training and request signature from them to say they have read the risk assessment